How to Build a Non-Profit Social Media Calendar (with Workflow Tips and Content Ideas)

In a world where the prevailing attitude is often “bigger is better” and mega Influencers dominate the narrative, the real game-changers can also emerge from the grassroots. As the timeless adage reminds us, “all politics are local,” and nowhere is this truer than in the realm of micro and nano influencers. These lesser-known voices may have smaller followings, but their impact extends far beyond their number.

Consider the pivotal 2020 Georgia Senate runoff, where the Entertain Impact Advocacy Alliance – a nonpartisan voting rights organization I founded – alongside D3 Entertainment, orchestrated a groundbreaking ‘Get Out the Vote’ campaign for the Black faith-based community. With the backing of five thousand local ministers across 100+ counties, this initiative reverberated through congregations, leveraging both offline platforms like Sunday sermons and online avenues such as church websites and social media, and Gospel radio. The result? A significant turnout of Black faith-based voters, ultimately tipping the scales in favor of the Democratic candidate by a decisive 2% margin mobilized by these influencers.

Creating a non-profit social media content calendar doesn’t have to be one of those tasks cause marketing professionals keep saying they’ll “get to… eventually.” Unfortunately, that often becomes the case for many social impact marketing teams.

When non-profit marketers juggle multiple urgent tasks, planning the social media content calendar becomes an afterthought. As a result, everything from copywriting to content creation to community engagement is rushed or altogether missed. If any of this sounds familiar, keep reading for our guide to building a practical and usable non-profit social media calendar.

Developing a Non-Profit Social Media Calendar

Laying out all your posts in a social media calendar is a great way to keep your content organized and ensure that you’re staying true to your content strategy. For busy non-profit marketing teams, a good social media calendar can also serve as an effective workflow and project management tool.

Here’s an example of a basic social media calendar template that non-profit marketing teams can use to plan content.

Social media content calendars typically exist in a spreadsheet format that allows you to lay out the details of each post. We recommend outlining the below details in your non-profit’s social media calendar:

  • Publish date
  • Platform
  • Media and visual link
  • Copy
  • CTA link

Each non-profit’s social media calendar will be different. Some cause marketing teams may find that a more detailed content calendar better reflects their non-profit’s social media strategy and management needs. Things like:

  • Content pillar
  • Relevant post hashtags
  • Campaign name
  • Tracking information (UTM codes)
  • Sections for team comments and approvals

Your social media calendar may evolve depending on your goals, your cause influence strategy, and the needs of your marketing team. As you get comfortable using the calendar to plan your social media content, make adjustments for your workflow.

Using a Non-Profit Social Media Calendar Consistently

Creating a social media calendar that fits your team’s needs is only one piece of the puzzle. For it to benefit your workflow, you’ve got to make the calendar an actual part of your workflow. Here’s how to do it:

Design a social media workflow for your marketing team

Outlining the content creation workflow makes it easier for teams to track what goes in your non-profit’s social media calendar and when. That means your calendar won’t get filled in all at once but over time according to your workflow.

Determine all the tasks that need to be completed to create social media content, from brainstorming to scheduling posts. Then assign tasks to the appropriate team members, and note the points at which each step in the workflow needs to happen and by whom. Defining this process early on will inform your calendar template and how you operationalize it. Based on your process, you may find that your calendar is more than a schedule but also something you use for:

  • Team management and accountability
  • Facilitating collaborative work sessions
  • Community engagement
  • Peer reviews
  • Archiving
  • Reporting & analysis

A snapshot of a monthly social media workflow.

Decide how far in advance to prepare social media content

How often you update your non-profit’s social media calendar will vary for each team, but we recommend giving yourself no fewer than 3-4 weeks to ensure you have time to gather assets, write copy, get approvals, and plan your community management strategy. Of course, you might not be able to have every single post ready weeks in advance. But even having 60% of your content complete will give you space to deal with last-minute posts and late-coming assets. Make sure your advanced planning timeline aligns with the steps you’ve outlined in your workflow. Then, start assigning realistic dates to each step in your workflow, making sure to account for weekends, holidays, and unexpected delays.

Make team collaboration on social media content easy

Creating content is a team effort, so ensure your social media calendar is easy to access and edit among those working in it. Adding a section for comments, questions, and notes can facilitate collaboration across team members while keeping your calendar tidy. If you want content ideas or input from other departments, create separate linked documents rather than cram everything into a single calendar.

Non-Profit Social Media Calendar Post Ideas

Once you’ve created your non-profit’s social media calendar template, it’s time to test out your workflow and start to fill it in. There are plenty of things you can look at to inspire your content: national and local events, campaigns, day-to-day organizational activities, etc. Here are a few potential content sources to consider, along with ideas and examples of how to present them on social.

Cause Influence Campaigns

Promoting a cause influence campaign can fill your social media calendar while exposing your non-profit to a whole new audience. Consider these post ideas to get the most out of a campaign:


ALIMA posts a sneak peek of campaign art.

When We All Vote highlights their volunteers.

Events and Initiatives

Whether it’s a one-off donor drive or an annual fundraiser, mark upcoming events in your non-profit’s social media calendar as you learn about them. Consider promoting them in one of these ways:

  • Give a behind-the-scenes look at preparation
  • Post quotes from special attendees
  • Share video highlights after

General Happenings

When there aren’t any big events or campaigns planned, look to the day-to-day activities within your organization for inspiration. Try these content ideas:


  • Spotlight staff and volunteers
  • Create a video to thank your donors
  • Repurpose top-performing blogs
  • Create artistic graphics from client testimonials
  • Highlight a community program

Get Ahead of Your Non-Profit Social Media Content Creation

An efficient planning and collaboration process will make content creation stress-free, fun, and, frankly, better. Take the steps we’ve laid out in this blog to create your non-profit social media calendar and watch it improve your workflow, content, and results.


This article was originally published on Entertain Impact.


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